公务员口语02

Dialogue 1

-Mr. Chen,I will make a brief introduction of the office work to you.

-OK,Miss Liu.

-Our office is under the direct leadership of the general manager. The main task is to handle routine business,such as arranging meetings,meeting visitors,seeing visitors off,assigning work,making plans,sorting out the data and collecting information. All these affairs are very important.I'm sure you'll adapt quickly to the work here.

-I hope so.

-Mr.Chen ,do you have anything to say about your work?

-No.By the way,Secretary Liu,would you please tell me what the specific work is for me?

-Sorry,I can't tell you now.After you are familiar with all these jobs,we will discuss the problem.

-That's OK.

-Mr. Chen,If you have something to say about your work while working ,please come out.The people here are very helpful.

-All right.Thank you.

Dialogue 2

-Hi!I'm a nwecomere and my nameis Ma Ling.

-Glad to meet you.Miss Ma.I"m Hu Qing.

-Miss Hu,would you please tell me something about your job?

-Yes.I'd be glad to.

-What does your job description say?

-As an assistant to the director,my job required that I prepare all incoming and outgoing overseas correspondence and keep all the files in order.

-Do you take care of office supplies?

-No.One of the monthly duties of the office secretary is to take an inventory¹ of office supplies and place orders for thoes items in low supply.

-How do you keep all the files in order?

-Let me show you how our filing sytem works.Outgoing and incoming correspondence is kept in this file,invoices and receipts in this one,and product informaion,reports and business documents in this one.

-Do you have index for all the files?

-Yes.All the files are arranged alphabectically.If you can't find what you are looking for, you can check the index.

-Computers are commonplace for companies involved in international trade adn communication and computer is very efficient in handling files and data.

-Yes,you see.We have installed computers in every office for word proccessing and for database.

-Thank you very much.Miss Hu.

Dialogue 3

-Miss zhou,the meeting is scheduled to begin at 2:00 this afternoon.Have you made the necessary arrangement?

-Yes,Mr.Zhang.We'll use the conference room for the meeting.

-That's fine.The meeting is very important.Where shall the guests be received before the meeting begins?

-In the dining room,it's spacious² there.

-We'll have several foreign guests to attend the meeting.

-I've arranged for an interpreter to be present.But it is said that these foreigners could spesk Chinese.

-Yes,I'll try to speak slowly.How would you seat our guests,Miss Zhou?

-We've prepared name cards to put on the conference table for guests to sit by.What time would you like refreshments³ served,Mr.Zhang?

-Well,after my report there'll be an interval⁴ for rest and refreshments.

-All right.I see.

Dialogue 4

-Is the room ready for the meeting ,Miss Liu?

-Yes,I've put the Minute Book and some spare copies of the agenda on the table,and paper and pencils.

-Thank you very much.And you're quite happy about looking after the office on your own?

-Oh,yes.What are you doing?

-I'm just getting my notebook ready for the meeting.

-Can I see how to do it?

-Yes,here you are. This is the heading~(reading voice)Shenzhen Modern Office Limited.(Normal voice)Then underneath⁵ that~(reading

voice)present:Mr. Smith,managing director.

-And you've left a space underneath to fill in the names of the managers.

-Yes,that's right.

-Do you have to write down every word that everyone says in the course of meeting?

-Good gracious,no!That's vey difficult and hardly ever neccesary.I just make a note of the topics that are discussed and the result of the discussions.

-The result of the discussions?

-When a topic has been discussed for some time,someone usually proposes that some actions should be baked.

-Then what happens?

-Then the chariman asks whether the members agree to the proposal.And if they do agree,I write down"it was agreed that~"or"it was resolved that~"

-I see.Thank you.Mr. Ma.

1 inventory   

n.详细目录，存货清单

参考例句：

• Some stores inventory their stock once a week.有些商店每周清点存货一次。
• We will need to call on our supplier to get more inventory.我们必须请供应商送来更多存货。

2 spacious   

adj.广阔的，宽敞的

参考例句：

• Our yard is spacious enough for a swimming pool.我们的院子很宽敞，足够建一座游泳池。
• The room is bright and spacious.这房间很豁亮。

3 refreshments   

n.点心,便餐;(会议后的)简单茶点招 待

参考例句：

• We have to make a small charge for refreshments. 我们得收取少量茶点费。
• Light refreshments will be served during the break. 中间休息时有点心供应。

4 interval   

n.间隔，间距；幕间休息，中场休息

参考例句：

• The interval between the two trees measures 40 feet.这两棵树的间隔是40英尺。
• There was a long interval before he anwsered the telephone.隔了好久他才回了电话。

5 underneath   

adj.在...下面，在...底下；adv.在下面

参考例句：

• Working underneath the car is always a messy job.在汽车底下工作是件脏活。
• She wore a coat with a dress underneath.她穿着一件大衣，里面套着一条连衣裙。